FACILITIES COMMITTEE

MISSION
To provide for the maintenance and improvement of the property of the congregation; to provide the equipment and materials necessary and helpful for the congregation to carry out its mission and ministry; to provide for the scheduled maintenance and replacement of property and equipment.

MEMBERSHIP
The committee will consist of up to six members of the congregation, including at least one council member, the property manager, custodial staff, and a chair ratified by the Congregation Council.

RESPONSIBILITIES

• Provide for the maintenance, repair and improvement of property of the congregation.
• Consult and coordinate with the Custodians and Property Manager.
• Provide for regular cleaning and maintenance to ensure that the interior and exterior of the building is attractive, inviting, and suitable for use by the entire congregation.
• Enter into contracts for repairs or other services on behalf of the Congregation Council, up to limits established by budget, congregational policy (for unbudgeted items), or Council action.
• Regularly review the need for equipment that will increase the efficiency and productivity of the congregation's office staff and program leaders; assess options and develop recommendations for purchases; monitor depreciation of equipment and make recommendations for replacement.
• Regularly audit the congregation's accessibility by people with various disabilities, and provide remedies for deficiencies.
• Regularly audit the congregation's environmental practices, including energy efficiency, and pursue environmentally sound systems and procedures.
• Regularly audit the safety of the building and property giving attention both to the potential for damage or loss and to the security of people who use the property.

TIME COMMITMENT
The term of service is normally one year, renewable. The committee usually meets monthly, as well as for special meetings at times mutually agreeable.

ACCOUNTABILITY AND REPORTING

• The committee will provide regular reporting of its accomplishments and recommendations to the Congregation Council.
• The committee will prepare a written report for the annual congregational meeting.
• The committee will submit an annual budget request.